EMIM 2020 Presentation Guidelines

ORAL Presentations

STEP-by-STEP

1) PREPARATION of SLIDES

Disclosure - MANDATORY for all presentations, even if you have nothing relevant to declare. Every presentation has to begin with the speaker making a disclosure of relevant financial interests or relationships. This disclosure must be done both via a slide and orally.

Download of a pptx template slide here

Prepare your slides with a format of 16:9

Ensure to keep the time.

Maximum of two slides per minute are recommended

 

2) RECORDING

IMPORTANT NOTICE The use of PowerPoint 2019 or for Office 365 for your recording is highly recommended as it is MUCH MORE convenient and professional than older versions. Maybe you could borrow your colleague’s or friend’s computer for your final recording – after you have practised your presentation with your older version to ultimate perfection ;-)

To see the speaker while she/he is speaking cannot be underestimated -
it enhances the exposure and recognition of you and your work!

Try everything possible to make this work. It is not mandatory to use the "PowerPoint Recording of Slide Show" option - you can also record your talk with zoom, panopto, camtasia or any other tool you have access to and feel comfortable with.

 

Checklist - before recording

  • My slides are ready
  • I stick to the time limit
  • My presentation starts with the mandatory disclosure slide
  • I practised my presentation numerous times
  • I checked technical settings: camera/microphone works, no echo, no ambient noises expected

Aim: mp-4 video file saved at your computer with a resolution of 1080px with an understandable sound

What you should record:

Your (PowerPoint) presentation slides +

Narrations +

Ink gestures (if any) +

you, while you are speaking (appears in a corner of the slide)

Technical Requirements

PowerPoint 2019 or for Microsoft 365 (highly recommended!)

A microphone –built-in microphone or an external device

A camera – built-in camera or an external device

DOWNLOAD detailed guideline for step 1 and 2 (PowerPoint 2019/Office 365)
DOWNLOAD detailed guideline for step 1 and 2 (PowerPoint 2013-2016)

 

3) UPLOAD

Checklist - before upload

  • I have pre-recorded my talk.
  • I considered the time limit.
  • It is saved as MPEG-4 video on my computer.
  • I have added the mandatory disclosure slide.
  • I checked the file and I am happy with the recording.
  • I submitted an abstract (the only exception are introductoy talks!)
  • I accepted the presentation within the abstract system

Then you are ready to go!

Presentations need to be uploaded via the abstract submission system.

Keep in mind that

a) the submission of a related abstract is necessary

b) you need to accept the presentation within the system first - only then an upload is possible!

DEADLINE for upload is 11th August 2020

 

DOWNLOAD detailed guideline for step 3